Personal Trainer Photo & Video Release Form (UK)
A photo and video release form gives a trainer written consent to use client images or recordings. It helps make expectations clearer before any content is captured or shared.
Template overview
This template is for UK personal trainers who may take photos or videos of clients for progress records, testimonials, or social media content. It sets out what the client agrees to and leaves space to limit or refuse certain uses.
What this template covers
- - Consent to capture photos or videos
- - How images or recordings may be used
- - Whether use is limited to private, marketing, or social media purposes
- - Option to withdraw consent for future use
Who uses this template
- - Personal trainers sharing transformation or session content
- - Coaches collecting progress imagery
- - Trainers who want clearer written consent before using client media
Important to know
- - Consent should be specific and easy to understand
- - A client should not feel pressured to agree
- - If a client declines, that choice should be respected
PERSONAL TRAINER PHOTO & VIDEO RELEASE FORM (UK) Trainer / business name: [Your business name] Client name: [Client full name] Date: [Date] 1. PURPOSE I understand that during personal training sessions, photographs and/or video recordings may be taken by or on behalf of the trainer. 2. CONSENT I give permission for photographs and/or video recordings of me to be taken in connection with my personal training sessions. 3. PERMITTED USE I understand that my images or recordings may be used for one or more of the following purposes: [ ] Internal progress tracking [ ] Testimonials [ ] Website content [ ] Social media content [ ] Marketing materials [ ] Other: ______________________ 4. LIMITS OR RESTRICTIONS Any restrictions on use are set out below: ____________________________________________________ ____________________________________________________ 5. NO GUARANTEE OF USE I understand that giving consent does not guarantee that any photo or video of me will be used. 6. WITHDRAWING FUTURE CONSENT I understand that I may ask the trainer to stop using my image in future materials going forward, although materials already published or distributed may not always be removable immediately. 7. VOLUNTARY AGREEMENT I confirm that this consent is voluntary and that I have had the opportunity to read and understand this form before signing. Client name: ______________________ Client signature: ______________________ Date: ______________________ Trainer signature: ______________________ Date: ______________________
Where this fits in onboarding
A photo and video release form is usually separate from the main contract, PAR-Q, and waiver, but it often sits beside them when a trainer wants written consent from the start. It is especially useful where progress photos, testimonials, or session content may be used later.
Often used alongside
- - Personal trainer contract
- - Liability waiver
- - Privacy notice
Why some trainers include it early
It avoids informal assumptions later and makes content consent clearer before images or videos are taken during sessions.
Related personal trainer templates
Review other UK onboarding documents commonly used around client consent and first-session paperwork.